Where can I find information to give to parents, guardians, and students?

A brochure and a sample parent/guardian letter are available to be shared with parents/guardians before the assessment.   

Click here to find the PCAP brochure and parent/guardian letter.

What do I do if a parent requests that their child not participate in the assessment?

Parental permission is not necessary for students to write PCAP. However, if a parent/guardian requests that their child not write PCAP, record the appropriate code for parental refusal on the Student Tracking Form on assessment day.
CMEC does not need to be informed if a parent refuses to allow their child to write the assessment.

How can I change my school’s assessment date?

To change your assessment date, please contact the PCAP administrative team, advising them of your new date.

 

How do I find my PCAP School ID?

Your PCAP School ID is a 4-digit number that will be shared with you by your provincial ministry/department. You can also find your PCAP School ID in the subject line of any communication sent to the school contact from CMEC.

 

How do I find my PCAP Class ID?

Your PCAP Class ID is a 6-digit number that will be shared with you by your provincial contact; it is composed of the school’s PCAP School ID followed by two digits.

 

What if my school incurs additional expenses as a result of administering PCAP?

CMEC does not cover any additional expenses the school may incur as a result of administering PCAP (e.g., hiring supplementary staff or purchasing extra supplies).

There is a new student in one of the classes selected for PCAP. Do they write the assessment?

Yes — if a new student is enrolled in a class selected for PCAP, please provide them with one of the three extra Student Login Forms and add their name to the Student Tracking Form on the line with the same Student ID.

 

How can I exempt a student with special education needs from participating in the assessment?

Students who cannot participate in the assessment due to special education needs will still be listed on the Student Tracking Form. They should be marked as absent on the Student Tracking Form on assessment day.

 

When will I receive my assessment materials, including forms and login information?

All assessment forms will be sent to the school contact by email a minimum of five days before the selected assessment date. The school contact will receive all forms for each selected class in one email. If you do not receive your materials by Thursday of the week before your assessment day, please check your spam folder, and contact the PCAP administrative team if required. The Assessment Script will be sent out to schools by Purolator.

 

Many students in the selected class are absent on a regular basis, and we probably won’t be able to reach the minimum student participation rate (85%). What should we do?

Please run the regular session and hold one makeup session if the student participation rate for the class is under 85 percent. Do not administer more than one makeup session, even if the minimum rate is still not satisfied. Student data will be analyzed in spite of lower student participation.

Only students of the selected class(es) are eligible to participate — student substitution is not permitted.

 

Security programs restrict installing other software and reset the computers every night. How can I install the secure browser?

When installing the secure browser, turn these security programs off or add the secure browser to your restricted software list of allowable installations.

 

How do I bypass a proxy server that is blocking the installation?

To bypass your proxy server, add https://www.awinfosys.com as a trusted site or add 64.114.25.226 as a trusted IP address.

What do I do if, when trying to log in, I get a message: “Incorrect student number, password or the session is not currently open”?

Ensure you entered your information into the correct fields, and confirm the student number and password.

 

What do I do if an image or images are not loading in the assessment?

You can click back to your previous question and then forward again so that your device will reload the page.

 

What do I do if the secure browser is slow?

Make sure that any background programs, such as anti-phishing or anti-virus programs, are turned off during the assessment and that the secure browser is set as an allowable program to bypass the virus scanner. Consider whether internet conditions might be slowing down the system (e.g., heavy use during lunch time or recess, or large downloads).